Orientation Information
2026 GME Institution Orientation Dates
June 12th (Fri) = INTERN ORIENTATION (Klarman 11)
July 1st (Weds) = FELLOW and RESIDENT (Klarman 11)
July 31st (Fri) = SURGICAL SUBSPECIALTIES (Klarman 11)
Attendance is mandatory with in person presence required for all three dates. GME Institution al Orientation will include GME, HR and fit testing appointments. In person presence during assigned times is mandatory in order to finalize hiring.
ACLS/BLS
ACLS/BLS In person skills tests expected on:
June 15 (Mon) & 16 (Tues) - Surgery, Anesthesia, Psychiatry & OB
June 17 (Weds) & 18 (Thurs) - Medicine & Neurology
GME Welcome Reception
In addition to the above, a GME Welcome Reception will be held for the July orientation dates. Please see below:
Thursday, July 30th, 2026
Klarman Building 11th floor
4:00-6:00pm
The welcome reception for June trainees will be built into their 6/12 orientation day. Note that attendance at the July reception is strongly encouraged but will be voluntary due to program specific scheduling barriers.
General Onboarding Information
New Hire
We have launched an additional onboarding status tracking method. Please refer to the list below in conjunction with MedHub for the most current and accurate information regarding your trainees’ onboarding status. Please see below:
Lease Guarantee Program
If your trainees wish to take advantage of this benefit to help alleviate the need for a security deposit, and thus reduce the overall cost of signing a new lease agreement, please review and complete the following documents. Completed documents should be sent to the GME Office for processing oezekwel@bidmc.harvard.edu.
Overview of procedure (requires resident/fellow signature)
Indemnity and Salary Deduction Authorization (requires resident/fellow & GME signature)
Lease Guarantee (requires GME & landlord signature.)
Benefits
Wellness Overview (Last updated:07/2025)
Licensing/Credentialing
For more detailed information please check out our Credentialing Resources page.
Visa Sponsorship Information:
Rotator Onboarding
Important Update: We will be shifting to a OneDrive-only submission process. Please do not email new rotator forms to GME. All submissions must be uploaded directly to the OneDrive folder linked below.
Completed new hire forms should be uploaded to: GME Rotator Request
The GME team will automatically be alerted when a new file has been added for submission. Submission of the rotator template will initiate license invitations (as applicable) and MedHub profile creation. We do ask that all submissions be uploaded in their original template version (excel) for review.
If you have any questions or concerns, please feel free to reach out to Alessandra via teams/email.
For more detailed information please check out our page on Program Letters of Agreement.
Rotator Onboarding Instructions
BIDMC Rotator Occupational Health Guidelines
Additionally if you are not able to locate a rotator via medhub it is likely they have been terminated. For the most accurate information surrounding rotator terminations please see below: